Your Conference Attendees List is Incomplete Without Bespoke Data
We know that the best databases are custom made, so we bring the power of bespoke data research to events and conferences.
The primary concern most event marketers face is the key market information they miss in the absence of an end-to-end research team.
Ascentrik Research specialises in providing the most accurate list of attendees for conference organisers
We also provide competitive intelligence on your competitors’ B2B events and conferences, besides helping you with pre-sales and registration activities.
The Need for a List Of Attendees in Business Events
Conference attendees are often decision-makers, influencers, and industry leaders, making them prime targets for marketing efforts. With our custom research processes, Ascentrik gives you direct access to individuals who have expressed interest in a specific industry or niche.
An attendee list is a database of contact information of sponsors, delegates, and exhibitors who are likely to attend your conference. These leads are often individuals or businesses that match a company’s ideal customer profile.
Ascentrik Research identifies and verifies the right delegates, speakers, and sponsors so your sales team knows exactly whom to approach. This in turn drives more ROI from your marketing and sales efforts.
What Is Included
Not just sourcing but confirming registrations as well!
STEP 01
First we conduct company level research. We estimate the potential data to be built across various sources identified, and get this approved from the client.
STEP 02
Sourcing and building an industry specific list of Speakers, Delegates, Exhibitors & Sponsors, with all their contact details.
STEP 03
We Validate these contact details through an email validation system.
STEP 04
Send emails containing registration links to the validated contacts.
STEP 05
We make warm up or pre-sales calls asking if the person has received the email and also answer general queries related to the topic, venue, speakers etc.
STEP 06
Finally we narrow down the list to all those attendees who have confirmed their registration for the event.
Additionally we provide intelligence and insights on your competitors, by tracking your Competitors Conferences, Trade fairs, & other events. This valuable knowledge gained can be used to benefit your next conference!
Are you Looking For Targeted or Niche Attendee Lists?
There are many industries and job titles which are hard to find, as they are not in high demand and are uncommon. Such attendee lists are not found in popular online databases.
We help you find highly targeted lists of attendees, speakers, sponsors and exhibitors from any industry and job roles, no matter how obscure. This is why we can assure our clients of very high conversion rates on their outreach campaigns.
Benefits of Ascentrik’s Tradeshow Attendee List
- Granular List Segmentation: We offer detailed information about event attendees, including their contact details, job titles, company information, and industry level information.
- CRM Management: We also manage the contacts on CRM and carry out pre-sales activities, make phone calls and send emails.
- Freshly Updated: Data in our conference attendee lists are regularly updated, ensuring that you have access to the most current and accurate information.
- Wide Coverage: Our trade show attendee lists cover various events across different industries, giving you access to a diverse pool of potential leads. Our event delegate lists cover multiple sectors, including media, technology, healthcare, education, finance, manufacturing, real estate and more.
- Bespoke Data: Our conference attendee lists are tailor-made to suit your specific marketing and sales needs.
- Opt-Ins: Our list of attendees can also come with single or double opt-ins for consent-based marketing.
Partnering with Ascentrik can give you a competitive advantage by granting you access to the most influential attendees at major industry events.
Intelligence on Competitors’ Conference Attendee List
Competitive research is key to marketing and sales efforts in any industry. Ascentrik can research all types of intelligence about your competitors’ events.
With the help of intelligence on your competitors’ attendee list, you can analyze attendee demographics, improve event marketing strategies, and tailor future conference programs to better meet participants’ needs and interests.
We can give you information on ticket pricing at competitors’ events, as well as insight on their speaker, sponsor, exhibitor and attendee list. Knowing what has worked for them, will enable you to plan your strategies accordingly.
The Need for Clean Data in your Trade show Attendees List
Many marketers experience poor results from their outreach campaigns because their event delegate list does not include consent in the form of single and double opt-ins.
They may also see a lot of bounced emails, along with a low open rate and a high unsubscribe rate on their email campaigns. Therefore ensuring consent from every contact on your trade show attendee list is very important. Besides this you need to carry out regular updates and enrichment of your event delegate list, by sourcing and verifying your data for each new campaign with the help of full-time data partners.
Since Ascentrik Research functions as your data partner, we run multiple steps of email verification as well as make phone calls to verify the authenticity of email addresses and phone numbers, for your trade show attendee list.
Event Delegate Sourcing and Registration
We work as data partners to all our clients. Our task doesn’t end at sourcing and delivering lists. We go a step further and provide complete support through our clients’ campaigns.
Besides building your event delegate list, we carry out pre-sales activities, like sending emails, and making phone calls to inform attendees about the event, and confirm registrations.
We set up projects in your CRM and can assign contacts to the right projects, follow up with these contacts and assign them to the right marketing or sales lead in your team.
Our Event Delegate Sourcing Services Include
Data Sourcing
We deliver specific and customised b2b email lists that ensure your message reaches key decision-makers effectively. Our expertise in sourcing niche targeted email lists guarantees accurate and relevant data.
Data Cleaning and Management
At Ascentrik we manage and refresh your CRM with updated b2b email lists. Our services include refreshing stale contacts, assigning leads to projects, and assisting your marketing and sales teams with essential tasks like managing email replies and scheduling meetings.
Intelligence and Insights
Our market intelligence services, including competitor analysis, trend analysis, SWOT, and sector research, are designed to help you create specialised b2b mailing lists that align with your business goals.
Some Highlights of our Event Delegate Sourcing Services
- Our Event Delegate Lists ensure the highest conversion rates on your b2b email and cold calling campaigns.
- We charge only for successful contacts, and in case a prospect has switched jobs we give you a replacement contact immediately.
- Our team of researchers ensures 0 bounce rate on your email campaigns.
- We comply with all data privacy norms. We do not store our event delegate lists, but delete them after the final submission to the client.
Targets Achieved
In just a decade, we have made a huge impact on our industry. With our efforts, our client’s business increased, while helping them to reduce their team size, effort, salaries, and infrastructure costs. As of 2021, these clients have scaled up their targets by at least 5 times, thanks to our qualitative and quantitative data. We have enabled around 70% growth for our long-term clients, in terms of business and ROI.
The number of events and conferences increased per year (from 38 to 180 events).
The number of attendees & sponsors has increased drastically.
85,000 contacts delivered per month by the end of 2020. We researched & called approximately 130,000 – 140,000 contacts per month.
To know more about our B2B Data Services, click here.
Empower your business with Ascentrik’s premium event attendees and exhibitors lists
Gain access to a wealth of prospects, connect with key decision-makers, and elevate your event marketing strategy to new heights.